By Caitlin Hines on May 14, 2018
What was your last accreditation audit like? Did it involve running reports and printing page after page of documentation you thought the assessor would be interested in? Or perhaps, rather than trying to make an educated guess as to what they would want to see, you waited until the actual assessment. If that’s the case, how much time did you spend waiting for reports to come off the printer during the assessment itself?
None of those scenarios sound fun or efficient. They sound like added stress to the already stressful experience of being assessed. What if there was a better and more efficient way? Good news, there is!
A major benefit to Qualtrax hosted is that you can give assessors temporary access to your Qualtrax environment. This can be done while they are physically onsite for the assessment or done in advance. David Chun, the Quality Manager for the Alameda County Sheriff’s Office Criminalistics Lab, experienced this benefit firsthand. He shared that, as a result of going hosted, “the assessors can now log in and view documents and workflow reports for objective evidence of compliance.”
Before your mind starts racing about handing over the “keys to the castle,” hear us out. Within Qualtrax you are able to set permissions with ease. Prior to giving the assessor access, David explains, “I can set which folders they have access to. Generally, I know what they are looking for so I can set their permissions to view which folders or reports they need to look at to do their job in assessing us.” If, in the middle of the assessment, you realize you failed to grant access to a necessary report, you can make that change in real-time.
We intentionally make our software intuitive so you have the flexibility needed to do your job well–and with less stress. Folks, it just doesn’t get any more user friendly than that. Rather than
printing off paper in advance and guessing what the assessor will find relevant, you can wait for them to tell you. No more towers of binders or reams of printer paper required. For those who have already move past binders, it means moving towards a document management system that allows for managed revision control, approvals, and visibility.
Let’s be real, assessments and audits can be stressful. Set yourself up for a positive experience by having the tools, processes, and accessibility in place to ease the experience for all. Be confident in your compliance with Qualtrax.
If the idea of streamlined and simplified audits is music to your ears please reach out to our team! Our purpose each and every day is helping businesses and people making critical contributions to society who, as a result, face heavy compliance burdens. Offering a compliance management system that is hosted is one specific way we do this.